December 27, 2007 – Own the Podium 2010 is seeking a full-time office assistant to start on February 4, 2008 at its Calgary offices. Deadline for application is January 14, 2008. Responsibilities include providing professional support, general administration, website and communities of practice duties.

Duties:
Professional Support
– Provides professional support to Director of Planning & Operations of OTP
– Monitors the agendas/emails of the Director of Planning & Ops taking appropriate action when applicable
– Liaises with OTP and RTE staff to request briefing materials and to ensure timely responses.
– Develops briefing materials and travel itineraries for Dir Ops
– Develops presentations/reports for Dir Planning & Ops on an as needed basis
– Coordinates the logistics for OTP Staff meetings and planning sessions. Circulates the agendas and secures rooms

General Administration
– Coordinating the revision, editing and translation of all documents requiring translation
– Monitors leave forms on a montly basis
– Coordinates all travel needs for OTP Staff (except CEO)
– Codes of all financial records (e.g. invoices, expense reports, etc…)
– Assists Manager of Administration and Senior Administrator with filing
– Maintains contact databases and Outlook distribution lists
– Updates and maintains various tracking documents (Financial, Top Secret, Telecom, etc…
– Maintains winter NSO performance master document

OTP Website & Communities of Practice
– Maintains and updates the OTP website with new information developed by the Communications Manager
– Provides some research support relating to the OTP Newsletter for the Communications Manager
– Coordinates various topic areas for the Podium Canada Communities of Practice (exact role to be defined)

Other
– Assists others with various assigned projects (e.g. OTP Media events, Corporate Mailouts, etc…)
– Ensures various shared calendars for OTP are kept up to date

Qualifications:
– Knowledge of the MS Office suite is required
– Knowledge of the Canadian sport system
– Capacity in English and French is preferable

Education:
– Undergraduate degree or equivalent is preferred

Compensation:
– The compensation package will be based on the successful candidate’s qualifications and experience.

Application Process:
– Apply in confidence by sending your cover letter resume by Monday, January 14, 2008 to applications@ownthepodium2010.com or by mail to:

Own the Podium 2010
Re: Office Assistant
88 Canada Olympic Road, SW
Calgary, Alberta T3B 5R5
Fax: 403.286.2548

Click here for more details.

Contact:
Claire Buffone-Blair
Own the Podium 2010
88 Canada Olympic Road SW
Calgary , AB, CAN
T3B 5R5
E-mail: clairebuffone@ownthepodium2010.com
Tel. 403.202.6310
Fax. 403.286.2548
www.ownthepodium2010.com